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Pre-Event Checklist    

Determine a budget.
This will help the caterer choose an appropriate menu.

Select your date.
Many times if you choose a Sunday or Weekday, vendors will give you a discounted rate.

Determine your number of guests.
Decide if friends and extended family will be included in the invitation.

Choose a location.
Savoir Fare Limited has an excellent rapport with local venues and can suggest an array of beautiful locations for your special event. Our Partners page includes an array of local venues for your convenience.

Parking
When reserving a park, be sure to find out about power and water source availability.

Electricity
Do you need access to electrical outlets, etc.?

Get recommendations from your venue.
Ask if they have had any problems with specific caterers, florists, music or if they recommend a specific company.

Are you having any music?
What type? (i.e. DJ, band, etc.) How many electrical outlets will the performers need?

What type of transportation are your guests using? (i.e. car, bus, etc.)
Provide your venue with an estimated number of vehicles to ensure that their facility can handle the parking or if other arrangements should be made.

Accessability
Will there be disabled guests who will require special accommodations?

Decide on the menu.
Savoir Fare Limited provides unique menu suggestions to suit your personal style and taste. (barbecue, theme, set down plated, buffet, appetizers, beverages, bar service, etc.) See our suggested menus to give you a preliminary idea of what menu may be appropriate for your event.

Do any of your guests have special dietary needs?
Savoir Fare Limited can accommodate guests with vegetarian, kosher, or allergies to certain foods. How would you like to identify these guests? (i.e. color on name tag, place cards, table numbers, etc.)

Call for quotes.
Be sure to have all of your information ready including phone numbers, addresses, e-mail, etc. Make sure the caterers bid on the same menus, same number of staff, etc. to ensure that you're getting accurate comparisons.

Request a copy of the caterer’s liability insurance to make sure that all of your guests are covered at the event. Also, ask for a copy of the employers insurance to insure their staff is covered so you would not be held liable.

Ask the caterer if their staff is uniformed.
Whether your event calls for tuxedos or time period outfits, Savoir Fare Limited will dress to meet your event.

Meetings
Would the caterer be willing to meet with you and your committee to answer questions?

Be sure to ask the caterer where they are cooking.
Ask if you can come see their facility and find out where it is!

Can the caterer help you with florals, cakes, transportation, banners, etc.?
Savoir Fare Limited has an excellent rapport with local vendors and can offer our recommendations.

Ask the caterer if they set up and clean up.
Most venues will retain your deposit if the venue is not cleaned entirely.

Decide if you need rentals, such as seating, tents, portable restrooms, trash dumpsters, lighting, etc.
Savoir Fare Limited has an excellent rapport with local vendors and can make arrangements for your rental needs.

Find out the terms of payment and type of payment accepted.
To meet our clients' needs, Savoir Fare Limited gladly accepts cash, personal checks, Visa, and Mastercard.

Contract
Be sure to have a signed contract when retaining any services.

Relax and enjoy your event!

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Round Hill, Virginia      (540) 338.8300

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